For our client – worldwide leader in innovative IT and networking technologies – we are currently looking for a Executive Assistant.
What You’ll Do
- In this role, you will provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed. To perform these tasks effectively, become familiar with the products, people, and organizational dynamics within Cisco’s Customer Experience (CX) team.
- You will handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs.
- You will be responsible for figuring out when to refer matters to others, and to whom they should be referred.
- You’ll be following up to ensure proper disposition, and make sure nothing falls through the cracks.
- Become a core member of the ANZ CX Senior Leadership team, attending monthly staff meetings and quarterly all team meetings.
- Calendar Management: Manages VP / Directors’ calendar by prioritizing schedules and meetings. For example, which meetings are attended, and who can attend in her/his place should a conflict occur etc.
- Meeting Planning and Organizations: Assists VP / Directors in planning and organizing meetings by taking responsibility for crafting the agenda, location, meeting technology (WebEx) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
- Correspondence/Approvals: Supports VP / Directors by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to confirm the matter is resolved.
- Travel: Responsible for making travel itineraries for the VP / Directors. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses.
- Special Projects: Provides analytical support to assist VP / Directors on special projects. Research issues, analyzes problems, compiles data, and prepares reports.
- In addition to the general administrative duties of an Executive Assistant, daily tasks are carried out at a higher level of complexity. This includes researching issues, analyzing problems, determining approaches, compiling data and preparing reports.
- Due to the frequent engagement of the VP / Directors across Cisco as a whole, You will collaborate with and coordinate activities with other EA’s and executives in Cisco. Work is generally of a critical and confidential nature.
Minimum Qualifications for this role:
- 6+ years’ experience in an administrative environment. A minimum of two years of experience supporting an executive who was at the VP / Director level or above.
- Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.
- Strong stakeholder management, negotiation, and rapport building across diverse functions
- You are detail oriented and have the maturity to handle confidential information.
- Advanced knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
Desired Experience
- Past work experience in the high-tech industry is desired; prior Cisco experience preferred.
- Bachelor’s degree in business, Technology, or related area.
- Champions improvements. Solves problems and makes decisions. Demonstrates leadership.
- Works in an organized and focused manner, great attention to detail and you are dedicated by nature.
- Advanced desktop calendar management program experience.
Take your career to the next level with exciting projects, expert teams, and cutting-edge technologies. Apply now!
Location: Melbourne, Australia | Hybrid
