Administrative Assistant

For our client in the telecommunications industry we are looking for an Administrative Assistant.

Role Overview

Join our team as an Administrative Support and Office Manager, playing a crucial role in assisting the Senior Director. This position involves managing office operations in Frankfurt and providing administrative support to the broader EMEA sales team. As a key member of the EMEA PA team, you’ll contribute to the seamless functioning of our global operations.

This is full-time position based in Frankfurt, Germany for a period of 1 year, hybrid (2/3) in Frankfurt.

Responsibilities

• Report to and support the Senior Director – Sales, remotely located
• Coordinate extensive itineraries, manage travel arrangements, and handle logistics, including visa applications.
• Conduct diary management, schedule meetings, and coordinate conference calls across different time zones.
• Organize internal and external meetings, including preparation of briefing packages, agenda creation, and logistics arrangements.
• Foster business relationships with customer administrative assistants.
• Process expense reports and handle sales region support, maintaining customer databases and submitting weekly reports.
• Manage incoming/outgoing mail, arrange courier services, and ensure efficient office operations.

Experience & Skills

• Fluent in English and German.
• Minimum of 2-3 years’ experience as an Assistant in an international work environment.
• Advanced proficiency in Outlook, with experience managing multiple calendars.
• Strong PC skills (Word, PowerPoint, Excel).
• Excellent verbal and written communication skills.
• Ability to thrive in an international and multicultural environment.
• Proficient in handling confidential documents and conversations professionally.
• Outstanding organizational and detail-oriented capabilities.
• Effective prioritization, adaptability, and the ability to work independently.
• Proactive, accountable, flexible, and time-urgent.
• Responsive and assertive with a representative demeanor.
• Comfortable asking questions and willing to take the initiative.

Join our dynamic team and contribute to the success of our global operations! Apply now!